Top 16 Project Management Tools in 2025

Are you looking for the best project management tool in 2025 for your business? Then you are on the right page. Given today’s work world and complex project scenario, managing projects and tasks is not as simple as it used to be. Plus, don’t forget that you have diverse teams spread across multiple time zones and locations and you are using numerous work models as well.

So, you need a better way to collaborate and communicate on the various categories of work tasks and projects. Not only do you need software assistance but implementing tools for managing, automating, tracking, and sharing projects will also simplify the workflow and processes. Won’t that be better than sticking to the old ways of managing projects? Yes, it will be.

So in today’s blog post, we have scouted and shortlisted 16 of the best project management tools for you to choose the required one. Plus, we also have many useful insights covered such as an overview and benefits of tools for managing tasks and projects. With that being said, let’s get right into it.

What are Project Management Tools?

Tools for managing projects are feature-rich integrated solutions that simplify how you manage projects and tasks with automated time tracking and task monitoring. These tools aim for:

• Automating workflow and task management to save hours and unnecessary expenses.
• Providing real-time insights into the task and project progress.
• Facilitating better communication and collaboration. Usually using the power of artificially intelligent tools for added accuracy.

Project management tools simplify teamwork and coordination for businesses worldwide, ensuring timely completion of projects and simplification of complexities, making your work-life easy.

15 Key Features & Considerations When Choosing Project Management Tools

Businesses worldwide use software to handle projects. However, you can’t just finalize any project management tool right off the bat. There are a few considerations and key features you need to wrap your head around.

1. Task Management

The most important thing about managing projects is task management and tracking. That is:

• How many tasks are there in a project?
• How complex are they?
• How much time is being spent doing them?
• Who is working on what?
• How well are resources utilized and workload managed?

The tool you will use to manage projects and tasks must provide you with the functionality and features to simplify how you manage tasks. We would mostly recommend using tools with user-friendly and intuitive interfaces. That is the tools’:

• Features and functionalities are easy to find.
• The interface is clean. Tools where features are distributed all over the place, only add to your time and complexities.
• It must be very simple and easy to track task progress.

Also if the software itself allows you to create projects, tasks, subtasks, and checklists, then it again saves expenses because you can do everything project management from a single tool.

2. Collaboration Features

Another essential element of achieving success in projects is better collaboration and communication. However:

• You use multiple flexible employee structures including hybrid, in-office, on-site, and remote to cope with today’s work world and employee requirements.
• Employees are geographically dispersed into multiple time zones and locations.

To summarize, the project is already complex. Plus, bringing them all together via traditional elements such as emails, chats, calls, and messages will only make it worse. So we need to streamline communication and collaboration.

With the right tool, you will have to worry about only a single platform as you will either have built-in communication modules or integrations with your other apps and software for the same. Overall, such tools and software solutions help you identify a common ground to maintain work integrity through customizable communication channels to meet business requirements.

3. Knowledge Management

Task management and collaboration are one thing. However, documentation is as essential for work such as client billing, audit, and invoicing. That’s where the best tools to manage projects add simplification to the mix. That is the best project tool must provide you with quick and easy:

• Document creation
• Document sharing
• Document management

Also, this should be customizable.

4. Scheduling & Planning

So far, we have seen that the tools for managing projects simplify task management and collaboration. However, what about scheduling and planning projects? Let us tell you that these elements are even more time-consuming than actual management and execution.

So what will you do for these parts? Buy another software? No need. Your project tool will cover it all. To simplify the planning and scheduling of projects, the tool provides functions such as:

• Time tracking
• Employee activity tracking
• Multiple project views.
• Real-time suggestions 
• Integrations with tools such as calendars for direct scheduling according to how your day looks.

The tool will also provide you the option to modify plans and schedules from anywhere and at any time without interrupting the workflow.

5. Artificially Intelligent Functionalities

Did you know that using AI in work can save time by 20-40%? Furthermore, this automation keeps your employee retention rate around 80-90%. In that context, the features of the project manager tools include:

• Automation (workflows, mundane tasks, etc)
• Smart task categorization.
• Automated suggestions for better output.
• Automatic time tracking based on specific triggers such as closing or opening of a page.
• Automated generation of content such as text, code suggestions, workflows, etc. 

These features ensure that you and your employees focus more on the essential work, which improves efficiency and productivity.

6. Resource Management

Another essential feature you need to effectively manage projects is manage your resources. That also includes your human resources and any other resources such as the source of data you use to provide your clients with quality work. So for success, we need to ensure that we have assigned the right tasks and projects to the right people and resources. Your project tool provides you with:

• Real-time insights into the project workflow and progress.
• Using these insights, you can identify why the work is stalling such as obstructions, flaws, work gaps, and unproductive patterns.
• You can then reassign the tasks and projects for optimized workflows and better processes.   

7. Analytics & Reporting

As we mentioned before, the tools for managing projects also provide you with analytics and reporting features. These are customizable and are usually configured using your KPIs, goal settings, ultimate objectives and other metrics. These real-time reports show you various things including:

• Whether your teams and employees are going off track.
• How much time, resources, and expenses will be required to complete the project?

Based on all this, you can make data-driven decisions, which lead to more success and revenue.

8. Automation

Project manager tools for businesses automate most of the mundane tasks required for your teams, employees, and managers working hard on the client’s work. This automation saves:

• Time 
• Expenses
• Resources 

Overall, this ensures that your employees focus more on the tasks on hand and thus become more efficient and productive.

9. Customization

Another feature of project tools is customization. This one is simple. Every organization and business is different and so are their needs. Accordingly, they must pick the right customizable tool for managing projects, which can easily adapt to the requirements of:

• Projects
• Teams
• Employees      

10. Integrations

There are many free tools and apps you use in your day-to-day work life. For instance, calendars, which you need to look at from time to time, can interrupt your workflow and avert focus. However, your project manager tool can integrate with these tools and apps, ensuring that you get everything needed in one centralized place.

11. Privacy & Data Security

Another essential thing to consider when managing projects and tasks with tools is to ensure that there are no issues with data security and employee privacy. Ensure that the software solution you use provides:

• Stringent protocols to keep your data safe.
• Complies with the latest data security standards.
• Features that are likely to modify data or have something to do with employee desktops need to ensure employee privacy. For instance, blurring sensitive or confidential data in screenshots.  

12. Scalability

Anything during the project process can change at any time without warning. For instance, a client asking for a big change, midway. In such situations, you may need:

• More features added to/ activated in your project tool. 
• Get some features removed/deactivated as they might become temporarily unnecessary.

Overall, the software must be scalable up or down and adaptable to the ever-changing requirements of your project.

13. Usability

Another thing to look for in a tool for managing projects is to check for its ease of use. That means that there should:

• Not be a steep learning curve.
• The user interface must be easy to use. Even for your non-tech employees and teams.

This is essential because if there is a steep learning curve, it will only waste your time, which is opposite to your purpose of implementing a tool for managing projects.

14. Pricing

Like everything else in your business, the tool for managing projects is also an asset. So you need to also check the pricing along with whether you are getting all the required functionalities for all the costs involved. Weighing all these things is necessary to ensure that you end up with the best tool for managing any kind of project.

15. Customer Support

The reason to check the level of customer support is that you will need help with anything at any time. Even when you are using the best software for managing projects. This is due to:

• Technical issues such as your employees not being able to understand a complex feature.
• Issues with data security or privacy (less likely to happen).
• A small bug in the software.  

Other than that, if you need help with anything else like installing the tool, then you will call customer support. However, tools such as DeskTrack are easy to install and set up. So it is less likely that you will need this feature with such software.

Top 10 Benefits of Using Project Management Tools

Using the best project management tool provides you with many benefits over your competitors. Especially those that don’t use the tool. To get started, here are 10 of them.

1. Enhanced Efficiency

Using tools for managing projects increases the efficiency of your employees by:

• Task automation, which saves time.
• Real-time insights that help you ensure a smoother workflow.
• Anywhere and any time project progress tracking. 

2. Better Organization

Your project manager tool also provides you with many features and functionalities such as an intuitive dashboard to easily access and organize:

• Tasks
• Documents
• Project data
• Employee & team data.

3. Work Centralization

Imagine this situation. You have so much work decentralized and spread across platforms. In such a condition, finding anything specific will cause confusion and chaos. On the other hand:

• Your tool for managing projects will provide you with a centralized platform such as a dashboard to monitor activities.
• It will save you time and money, ensuring that you have what you need whenever you need it.  

4. Enhanced Collaboration

Your tool for managing projects will also provide you with intuitive features and functionalities to improve communication and collaboration, ensuring that:

• Everyone is working in synchronization on the project.
• Every team member stays updated on the latest project data and information such as required modifications due to sudden client requests.

5. Enhanced Resource Management

Your tool for managing projects also provides you with the benefit of enhanced resource management through:

• Task and resource tracking.
• A centralized platform for storing all data and insights.
• Real-time activity monitoring.   

6. Dedicated Risk Avoidance

With the power of artificially intelligent tools and analytics, your tool for managing projects will also help you avoid risks by:

• Providing suggestions and recommendations.
• Assessing the risks involved with the project and suggesting on-the-spot data-driven insights for proper project planning.

7. Useful Insights

Project manager tools also provide employers, HRs, managers, executives, team leaders, and team members with useful insights into:

• Project progress
• Resources used
• Time spent on tasks
• Productivity
• Any obstructions, gaps, work flaws, and unproductive patterns

All these reports are in real-time, ensuring that you can suggest and/or make modifications from anywhere and at any time. That too, without interrupting the workflow.

8. Clarity & Accountability

Here’s the thing. If your employees don’t know what to do. How will they do it? On the other hand with your project manager tool:

• Everyone gets proper clarity about everything related to the project.
• Everyone knows what they have to do and their roles due to the task assignment feature. So all employees and teams are equally responsible and accountable.

9. Adaptability & Flexibility

You need to adapt to and be flexible with the project requirements, which are never fixed and can change unexpectedly.  So far, what we have known about project manager tools, you won’t have any problems adapting to and being on par with your project.

10. Increased Productivity

This is due to:

• Time saved and increased efficiency.
• Decreased resource and cost wastage.
• Work centralization, which ensures that everyone works in synchronization.
• Enhanced collaboration and communication. 

Read Also – How Will AI Transform HR Processes in 2025?

5 Steps to Choose the Best Project Management Tool for Your Business

As we mentioned before, when choosing the project management tool for your small business, medium-scale business, or large business, you need to choose the right tool. However, let’s face it. Will you run your business or spend your time searching for software solutions? So if you have a dedicated team, resources, and time for it, then we have the 5 steps you need.

1. Requirement Analysis

Analyze the needs of your business and organization. This includes:

• Your business size
• The work models and infrastructure you use.
• The number of employees, departments, and teams in your organization.

2. Features Check

Based on the above analysis, you need to check the capabilities you need from your tool for managing projects in 2025. Your functionality requirement must be categorized into 4 types.

• Must-have
• Advanced features
• Future requirements
• Other considerations

3. Shortlisting

Based on all the above analysis, you need to make a checklist of a few software solutions that meet your needs.

4. Get Free Trials

The next step is to get free trials and demos of all the project manager tools you shortlisted. This will let you know:

• How will the tools adapt to your project requirements?
• Whether the tools can handle complex projects or not.
• The scalability of the tools.  

5. Finalizing

Lastly, all you need to do is finalize the best project tool that meets your requirements and implement it in your organisation.

16 of the Best Project Management Tools in 2025

In case you have a small business or don’t have a dedicated team, time, or resources, then we recommend going through our expert shortlist of project management tools in 2025. We have mentioned an overview, features, cons, user rating, best usage, and pricing for each software solution to ensure that you end up finalizing the right tool.

• TimenTask
• DeskTrack
• Asana
• Atlassian Trello
• Wrike
• Zoho Projects
• Monday
• Atlassian Jira
• Basecamp
• Smartsheet
• Adobe Workfront
• Microsoft Project
• TeamWork
• Celoxis
• Miro
• Nifty

1. TimenTask

TimenTask is the best integrated combination of project, time, and HR management software. It provides you with the best features from each of these modules in a user-friendly and intuitive interface. Furthermore, you get real-time progress reports to check and access data from anywhere and at any time.

1.1 Automated Task Timer

Log every minute of work accurately with the most flexible task timer tool. What we like about this feature of this project manager software is that your employees can pause, resume, start, and stop the timer according to their working status to not record the duration when they are idle.

1.2 Attendance Tracking

Another useful feature of the time tracking part of TimenTask is the automated attendance tracking functionality. This feature gives you full control of detailed reports with data including employee clocking, half-day, full-day, system idle time, and a lot more. A benefit of this is that whether you have salaried or waged employees, the time tracker will provide you with all the required data to accrue payroll.

1.3 Job Posting

A useful feature of the HR part of this project management tool is the seamless job posting tool. With its intuitive interface, you can post and track job applications within a few clicks in real-time. Plus, it can be posted to all the major job boards. Another useful feature is the one-click applicant select, reject, or reserve.

1.4 Time Off Management

This tool for managing projects also provides you with the feature of real-time time off management. What we like about it is that it gives you a centralized and intuitive dashboard to track no. of paid time off, remaining leaves, CL, working days, and a lot more. That too from anywhere and at any time with the mobile app.

1.5 Scheduling

This project management tool also covers project scheduling and tracking in real-time. There is a simple and easy-to-use interface, which lets you schedule, projects, tasks, and resources within a few clicks to ensure that your teams stay on tasks.

1.6 Multiple Project Views

This tool for managing projects gives you multiple project views including the timeline view, project list view, calendar view, and week view. From the colour-coded task status bar to the assigned team data, it provides you with all the required details to ensure streamlined project executions.

Cons:

• N/A

Best For	Most Affordable Paid Plan	User Rating
Best overall	$5.99/user/month	5/5

2. DeskTrack

DeskTrack has features and functionalities beyond managing projects. This integrated employee monitoring, time tracking, project manager, and productivity monitoring software solution provides you with these features to effectively manage your projects from planning and management to execution. Best for your on-site, in-office, remote, and hybrid teams and employees.

Key Features:

• Real-Time time tracking and employee activity monitoring
• Offline and online activity tracking
• Unlimited task creation 
• Intuitive user interface
• Screenshot monitoring
• Seamless integrations  

Cons:

• The automated task timer can lag sometimes.

Best For	Most Affordable Paid Plan	User Rating
Real-time employee monitoring	$5.99/user/month	4.9/5

2. Asana

Make the management of any type of project asana with the tool of the same name. This project tool is well-known for its user-friendly and decluttered interface. However, that’s not all. Not only does it save you time but also provides you with project templates to get started on the go. Also, did we tell you that it also has an easy-to-use workflow builder?

Key Features:

• Boards, lists, calendars, Gantt charts, and timelines.
• Workflow automation with forms, bundles, templates, and rules.
• Workload management and time tracking.
• Smart fields, summaries, editing, statuses, and digests with a built-in artificially intelligent tool.
• Integrates with more than 200 apps and tools.

Cons:

• Knowledge base creation and management is complex.
• Lacks templates for managing projects.
• The artificially intelligent tool is not available in the free plan.

Best For	Most Affordable Paid Plan	User Rating
No-add-on project management	$10.99/user/month	4.5/5

3. Atlassian Trello

Trello is all about visual thinking through a Kanban-style layout. What it does is let you turn complex projects into simple Kanban boards. Furthermore, you can also update the project and  status by moving cards between phases including:

• To Do
• Backlog
• In Progress
• Done

Key Features:

• A simple Kanban-style layout.
• Boards, lists, and cards for project visualisation.
• Organise all project data in one place.
• Customizable cards to meet your specific requirements.
• Workflow automation with a built-in artificially intelligent tool.

Cons:

• No real-time chat or smart notifications.
• The card view doesn’t work for larger and more complex projects.
• Lacks 24/7 support.
• The only free collaboration tool and view available is the board view.

Best For	Most Affordable Paid Plan	User Rating
Visualizing workflows with a digital Kanban board	$5/user/month	4.5/5

4. Wrike

If you are looking for software for managing projects for client and team management? Then, Wrike is the tool you should be using. It’s an excellent software for stakeholder management and keeping them in the loop. Overall, Wrike is one of the best for creating dashboards with varying permission levels without compromising the security and privacy of data.

Key Features:

• A built-in artificially intelligent tool for faster and smoother work.
• A simple request form for starting tasks and projects.
• Organise projects into dedicated spaces and categorize data in projects, folders, tasks, and subtasks.
• Different layouts like calendar view, Kanban board, table view, Gantt charts, and workload charts.
• Cross-tagging, live document editing, proofing, external collaborators, etc, for stakeholder management simplification.

Cons:

• Features such as Gantt charts, dashboards, and automation are not available in the free version.
• A steep learning curve for new users.
• The user interface gets in your way of work.

Best For	Most Affordable Paid Plan	User Rating
Stakeholder management	$10/user/month	4.3/5

5. Zoho Projects

If you are familiar with Zoho and are a native user, then Zoho Projects is the tool for you. Especially, if you want to stay within the ecosystem of Zoho. Furthermore, it’s also quite affordable, which also makes it a cost-effective solution for small businesses, given its plethora of features and functionalities.

Key Features:

• There are many structures to break work into simple chunks including universal add, task lists, reminders, and recurring tasks.
• Customizable layouts, fields, views, statuses, templates, tags, etc.
• Feeds, chats, forums, mentions, emails, and documents.
• Workflow automation.
• Time management simplification, invoicing, and workload management.

Cons:

• No basic reporting features. 
• The user interface and dashboard can be improved.
• Unintuitive data searching, sorting, and organization.
• Time-consuming and monotonous customization.

Best For	Most Affordable Paid Plan	User Rating
Integration with other Zoho tools	$3.23/user/month	4.5/5

6. Monday

Monday.com or simply put, Monday is one of the best tools for managing projects for growing businesses. What we like about it is that its user-friendly interface scales quite flexibly with the ever-changing needs of expanding businesses. Also, its plethora of features and functionalities lets teams of varying sizes perform numerous tasks with ease.

Key Features:

• Work automation and content creation with a built-in artificially intelligent tool.
• Customizable dashboards with more than 30 widgets.
• More than 10 project views including Kanban boards, and Gantt charts.
• Customizable and automated business workflows.
• End-to-end task management

Cons:

• The user interface feels like a colourful Excel.
• Expensive with a steep learning curve.
• The software is laggy and impacts performance by handling high data volumes at once.

Best For	Most Affordable Paid Plan	User Rating
Scalable project management	$9/user/month	4.6/5

7. Atlassian Jira

Jira is one of the best project tools for agile development and IT projects. It’s one of the best for IT and project managers to:

• Track bugs and issues
• Set up a collaborative workspace for development
• Synchronize sprints (milestones)

Furthermore, you can visually track project progress. However, it’s more suitable for seasoned IT professionals.

Key Features:

• Scrum boards.
• Dashboards and reports.
• Workflow automation.
• DevOps visibility and repository access.
• Automatic integration with Atlassian and partner tools.

Cons:

• The search and filter filter mechanism is not intuitive enough.
• The subscription costs keep increasing.
• Tough to customize, inflexible, and definite user interface.

Best For	Most Affordable Paid Plan	User Rating
IT Projects and Agile software development management	$7.53/user/month	4.4/5

8. Basecamp

Basecamp is the tool for managing projects, which you need if you want to simplify everything. Comparatively, this tool has an easy-to-use interface with more basic features than other feature-intensive project tools. Overall, it primarily focuses on online collaboration, helping your small teams connect, which ensures that their focus never goes off track.

Key Features:

• A single-page dashboard for tasks, assignments, and schedule organization.
• Messages and a centralized location for team discussions.
• To-do lists.
• Features for team interaction such as campfire.
• Physical or on-cloud files and images creation, storing, sharing, and discussion.

Cons:

• Its forum-like layout is not suitable for complex projects.
• No basic features such as Gantt charts and task assignments.

Best For	Most Affordable Paid Plan	User Rating
Collaborative working for small teams	$15/user/month	4.4/5

9. Smartsheet

Smartsheet is a tool for managing projects for all kinds of professionals. Even the ones, used to manage projects on spreadsheets. You will be surprised how it offers you a spreadsheet-like interface, which anyone can understand. Plus, there are many useful features for collaboration project tracking, and communication including:

• Task tracking
• Deadlines
• Comments

Key Features:

• Multiple project views including grids, Gantt charts, cards, and calendars.
• Artificially intelligent tools for generating spreadsheet text and formulas.
• Document sharing, proofing, notifications, and conversation threads.
• Pre-made templates for budgeting and resource management.
• Task dependencies and workload management with critical path building and tracking.

Cons:

• Not possible to add multiple spreadsheets in a single Smartsheet file.
• Project visualisation and graphing need improvement.
• Not enough support for formula and data storage capacity.

Best For	Most Affordable Paid Plan	User Rating
Excel-like interface for managing projects	$9/user/month	4.5/5

10. Adobe Workfront

Adobe Workfront is a handy tool when it comes to working on creative and/or marketing projects. It provides a plethora of features including:

• Asset management
• Resource scheduling
• Digital proofing

That too, is tailored to the requirements of creative projects. So what else do you need?

Key Features:

• Dynamic task management.
• Workflow automation.
• Real-time dashboards.
• Centralized communication and an online approval process.
• Integrates with other Adobe product suites.

Cons:

• The methods it uses for training and onboarding include self-guide recordings and community forums, which are outdated.
• The user interface is definite, clunky, and non-customizable.
• You will get unnecessary notifications, even after tweaking the settings to restrict it, which is annoying.

Best For	Most Affordable Paid Plan	User Rating
Managing creative and marketing projects	Quote on contact	4.4/5

11. Microsoft Project

If your organization works on multiple projects with complex project requirements, then Microsoft Project is the one for you. It provides you with a collection of useful features and functionalities to:

• Plan projects
• Execute projects
• Track projects

Furthermore, this tool is great for handling projects of all sizes and complexities.

Key Features:

• On-premises or cloud-based deployment.
• Dynamic schedule management based on project duration, effort required, team strength, etc.
• Integration with Microsoft Teams and the Microsoft 365 suite.
• Power BI integration for dashboard creation for tracking project progress and dependencies. 

Cons:

• It’s more of a portfolio management software and is not suitable for smaller projects.
• The steep learning curve makes it unsuitable for new users.
• No third-party software, apps, platforms, and tools integrations.

Best For	Most Affordable Paid Plan	User Rating
Enterprise-level resource management	$9.57/user/month	4.4/5

12. TeamWork

If performance monitoring and timeline management are the parts you want to simplify, then we recommend using TeamWork. Furthermore, what makes it different from other tools on our list is that it provides you with customizable reporting. What you can do is make custom dashboards in the software to track metrics such as:

• Project finances
• Timelines
• Workloads

Key Features:

• Resource and workload management.
• Built-in time tracker.
• Tasks and subtasks organization with customizable fields, tags, and versions.
• Comments, messages, documents, and proofs.
• Customizable templates for workflow automation and project creation with customizable templates.

Cons:

• Administrations find it hard to track and manage multi-project permissions and access.
• No real-time chat support.
• The free version is limited.

Best For	Most Affordable Paid Plan	User Rating
Project tracking and performance review	$10.99/user/month	4.5/5

13. Celoxis

Is simultaneously handling multiple projects getting on your nerves? Then we recommend Celoxis. This project and portfolio management tool is well-known for:

• Centralizing numerous projects
• Highlighting dependencies
• Connecting tasks to goals

Also, did we tell you that it provides you with an insightful overview of the resources and status of your projects?

Key Features:

• Multi-source project request centralization.
• Dynamic project plan development.
• Real-time project progress tracking.
• Budgetary metrics management across multiple projects and portfolios.
• Resource tracking and arrangement.

Cons:

• Lacks a free version or freemium.
• No undo button, which can be annoying. For example, if you delete something by accident, then you will have to start over that part of the project.
• Each external stakeholder account added to the software requires additional payment.

Best For	Most Affordable Paid Plan	User Rating
Unlimited portfolio, project, and task management	$25/user/month	4.4/5

14. Miro

When it comes to creative problem-solving, then nothing can beat Miro. Thanks to its interactive whiteboard, it becomes simple to think out of the box to identify the best solutions to every problem. Furthermore, we like how its online brainstorming sessions feature lets your team collaborate in real-time with:

• Sticky notes
• Digital drawings
• Mind maps

Key Features:

• Wireframes, project estimations, product, plans, dependency maps, journey maps, and flowchart creation.
• An advanced assistant tool for asynchronous collaboration.
• Automated generation of diagrams, mind maps, code, and summaries.
• Remote-friendly features for enhancing team collaboration.

Cons:

• To find a specific content element, you will need to scroll to it, which is time-consuming and annoying.
• The user interface slows down as you embed elements like content, links and documents.
• Poor access control with less to no clarity regarding who can access the whiteboard.

Best For	Most Affordable Paid Plan	User Rating
Brainstorming using whiteboards	$8/user/month	4.7/5

15. Nifty

If you have more remote teams than in-office employees, then we recommend this tool for managing projects. What it does is connect your remote teams with:

• Task management tools
• Centralized communication channels
• Synchronous and asynchronous discussions

Key Features:

• Gantt charts display in a timeline, swimlane, and master view.
• Built-in discussion tools for connecting teams, exchanging ideas, file sharing, and collaboration.
• Task priorities setup and trigger-based automation.
• Integration with Google Docs, Sheets, and Presentations for document creation, sharing, editing, proofing, and organization.
• Customizable forms for input collection in a centralized archive.

Cons:

• Expensive.
• Data migration causes a loss in integrity and quality.
• Slow customer support.
• The loading times are slow, which is an obstruction for managing projects with a hands-on approach. 

Best For	Most Affordable Paid Plan	User Rating
Remote team collaboration	$39/month	4.6/5

Best 16 Project Management Tools for 2025: Summarized

Too long, didn’t read? No worries. Here are all the top 16 project management tools for 2025 recapped for you.

S.No	Software	Best For	Most Affordable Paid Plan
1	TimenTask	Best overall	$5.99/user/month
2	DeskTrack	Real-time employee monitoring	$5.99/user/month
3	Asana	No-add-on project management	$10.99/user/month
4	Atlassian Trello	Visualizing workflows with a digital Kanban board	$5/user/month
5	Wrike	Stakeholder management	$10/user/month
6	Zoho Projects	Integration with other Zoho tools	$3.23/user/month
7	Monday	Scalable project management	$9/user/month
8	Atlassian Jira	IT Projects and Agile software development management	$7.53/user/month
9	Basecamp	Collaborative working for small teams	$15/user/month
10	Smartsheet	Excel-like interface for managing projects	$9/user/month
11	Adobe Workfront	Managing creative and marketing projects	Quote on contact
12	Microsoft Project	Enterprise-level resource management	$9.57/user/month
13	TeamWork	Project tracking and performance review	$10.99/user/month
14	Celoxis	Unlimited portfolio, project, and task management	$25/user/month
15	Miro	Brainstorming using whiteboards	$8/user/month
16	Nifty	Remote team collaboration	$39/month

Seamless Project Management with TimenTask: The All-in-One Tool

TimenTask is the best project management tool for your remote, in-office, on-site, and hybrid teams and employees and for managing all kinds of projects regardless of their size and complexity. With its intuitive user interface and a plethora of features such as real-time tracking and activity monitoring, your work and projects will never stall. Furthermore, it provides more than just simplifying the management of projects. This HR management, time tracking, and project-handling and management integrated software is the only tool you will ever need to keep projects’ statuses in check, maintain work integrity, and boost the productivity and efficiency of your employees in real-time.

Frequently Asked Questions (FAQ)

Q. What are Project Management Tools?

Ans. Tools for managing projects are feature-rich integrated solutions that simplify how you manage projects and tasks with automated time tracking and task monitoring. These tools aim to automate workflow and task management to save hours and unnecessary expenses, providing real-time insights into the task and project progress, and facilitating better communication and collaboration. Usually using the power of artificially intelligent tools for added accuracy.

Q. What are the Key Features of Project Management Tools?

Ans. These are the must-have key features in project management tools.

• Task Management
• Collaboration Features
• Knowledge Management
• Scheduling & Planning
• Artificially Intelligent Functionalities
• Resource Management
• Analytics & Reporting
• Automation
• Customization
• Integrations
• Privacy & Data Security
• Scalability
• Usability

Q. What are the Advantages of Implementing Project Management Tools?

Ans. Using project management software will provide you with many benefits including:

• Enhanced Efficiency
• Better Organization
• Work Centralization
• Enhanced Collaboration
• Enhanced Resource Management
• Dedicated Risk Avoidance
• Useful Insights
• Clarity & Accountability
• Adaptability & Flexibility
• Increased Productivity

Q. How to Choose the Best Project Management Tool for Your Business?

Ans. You will need only these 5 steps to end up with the best project management tool for your business.

• Requirement Analysis
• Features Check
• Shortlisting
• Get Free Trials
• Finalizing

Q. Which are the Best Project Management Tools?

Ans. Here are the top 16 project management tools for you to choose the best one from.

• TimenTask
• DeskTrack
• Asana
• Atlassian Trello
• Wrike
• Zoho Projects
• Monday
• Atlassian Jira
• Basecamp
• Smartsheet
• Adobe Workfront
• Microsoft Project
• TeamWork
• Celoxis
• Miro
• Nifty